process documentation

EVERY small business needs process documentation, especially if you are a solopreneur. I know you don’t think you have the time or resources to do this. You are not alone but it must be done! Documented procedures are essential to running a successful business and especially for growing a small business. Here are four reasons you need to consider documenting now before you start compromising the quality of your work:

To Ensure Consistency

When you get busy it’s very easy to forget the steps it takes to get something done. On the other hand, have you jotted down notes on how to do something but you can’t find it when you need it? Having a documented process also enables you to simplify how you complete routine tasks and maybe even set up a system that can do it for you automatically.

To Increase Efficiency

Completing a task a different way every time causes inefficiencies which costs you money. If a five minute task takes takes twenty minutes because you can’t remember the steps, that’s fifteen minutes worth of money you’ll never get back. A documented process also lessens the chances of something or someone falling through the cracks. After all, your business won’t grow if you don’t have stellar customer service.

To Delegate, Automate and Grow

Are you ready to add team members or to create systems to free up your time? Having a documented process allows you to hand things off quickly without interrupting your process. When you have a documented workflow you are able to implement the right systems so you have more time to focus on growing your business and spending time with your family and friends.

In Case of Emergency

A personal crisis of a physical, emotional, or mental nature can create a business crisis. If you are your business, there probably isn’t anyone on speed dial who can immediately step in and fill your shoes. Therefore, preparation in advance helps reduce the amount of damage a personal crisis can due to your business. Having a written plan makes it a lot easier for someone you trust to keep your business running while you handle personal matters. Click here for tips on how to prepare your small business to keep running if you have a personal crisis.

Yes, it takes time to create documentation and get systems set up. Don’t panic and try to do too much at one time or you will get overwhelmed. Start by documenting a simple routine task and build from there.

Need help getting the processes out of your head? Click here to schedule a FREE 30 minute consultation today to see how Socially Savvy V.A. can help you automate your back office so you can focus on what you do best!

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